It is imperative that the HR Benefits team be notified of resignations as soon as possible. Early notification of a resignation will help facilitate off-boarding activities with other departments and ensure the employee is cleared prior to their last day of employment. This also allows the benefits team adequate time to prepare the off-boarding packet for the separating employee with detailed information concerning their benefits as well as the COBRA continuation packet mailed to their home address.
In efforts to streamline this process, we have developed a google notification form that we are asking all terminating employees to complete. Once a letter of resignation has been submitted and acknowledged by the manager/department, the google form should be submitted notifying HR Benefits of the last date of employment. If the employee is unable to submit the form, the manager or department may submit on their behalf.
Following notification, HR Benefits will coordinate with the separating employee to provide all applicable information, required activities, and to schedule an HR out-processing meeting on or before their last day. The meeting can be conducted in person or via Zoom if the employee is unable to meet in person.
All necessary steps regarding the off-boarding process are outlined on the offboarding website. Additionally, the revised procedure is attached for your review.
Managers and administrators: We are relying on you to help us remind employees of this new requirement upon receipt of a letter of resignation. We appreciate your support in this effort. Please let us know if you have any questions or concerns.
